1. Student organizations recognized by the University may charter buses for transportation to social or other activities within the Triangle area.

2. Groups may reserve a bus by calling 684-2218 between 7:30 a.m. and 5:00 p.m. Monday through Thursday and asking for the Charter Department.

3. Reservations must be made at least 10 days in advance.

4. At the time a reservation is confirmed, an estimated cost of the service will be stated. This estimate will include a $50.00 damage/cleaning deposit that will apply against any damage to a bus caused by a member of the group or when, because of the actions of the group, the bus requires cleaning beyond that which is normal and routine. This is just an ESTIMATE of the charges. The actual charges may be different depending on the length of the charter. The MINIMUM CHARGE for any charter is $237.45. This charge covers the first three hours of the service. Additional hours are charged at $79.15 EACH.

5. The bill for CHARTER SERVICES CAN ONLY BE PAID WITH AN IR FORM, which can be obtained from the Student Activities Office in the Bryan Center. Student groups are required to identify two individuals PER BUS who will be responsible for ensuring the safe and proper conduct of the group. THE NAMES OF THESE INDIVIDUALS MUST BE PROVIDED ALONG WITH THE IR FORM. Duke Transit operators are not responsible for the care of those who may be chemically impaired. Students who, in the judgment of the group's representatives, pose a threat to their own safety or the safety of others will not be allowed to board the bus. As responsible adult members of the Duke community, student groups are expected to handle situations of improper conduct by members of their group. Groups who fail to do so may have their charter privileges revoked or suspended.

6. Changes to a student group's itinerary must be in writing and can only be made by the person who originally booked the charter. No other changes will be allowed.

7. Large student groups traveling to some areas such as Chapel Hill/Franklin St., Norman's Stables or the Big Barn in Hillsborough may have their charter subcontracted to a private operator utilizing over-the-road equipment.

8. Based on charter destinations, Transit Operations will determine whether standees will be allowed. However, there will be ABSOLUTELY NO STANDEES ON ANY BUS WHICH TRAVELS ON A 55+ MPH HIGHWAY. Group leaders should work with transit personnel and their group in advance to obtain an adequate number of buses and to ensure an orderly boarding process.

9. CANCELLATION AS A RESULT OF WEATHER/ROAD CONDITIONS-When weather or road conditions are such that a charter poses an unacceptable risk, the Transit Operations staff may cancel a charter. The person who ordered the charter will be notified as early as possible.